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K-12 Schools: Online MSA System Now Open!
Posted on 12/17/2015
The online system is now available for schools to submit their MSA claim for the 2014-15 school year. Please note that if you have any other MSA or CAP claim that is in any status other than CLOSED (claim payment was made), you will need to wait until all such claims are resolved (i.e., CLOSED) before you can submit the 14-15 school year claim.
The online application process is the most efficient way to claim both MSA and CAP. Staff members are available to assist schools in filing online and can be reached at 518-474-3936 and firstname.lastname@example.org.
Please note, that the Statewide Financial System has been fully operational since April 2012. Therefore, the OSC Vendor ID is a required field for the MSA claim forms or online system. Schools that have not yet received an OSC Vendor ID are encouraged to work with the Department to obtain one so that claims can be filed.
In order for your MSA claim to be considered timely, it must be submitted and/or received by Noon January 15, 2016. For those schools making an online submission, it is important to note that an “Open” claim is not a “submitted” claim. For those schools submitting a paper form, please be sure to allow time for the mailing process as received does not mean “postmarked”. Funds will not be made available to make payments until after the due date of January 15, 2016.
To avoid confusion on the timing of payments, schools will not be receiving a system-generated e-mail notification stating that payment will be made in 7-10 days when their claim is approved. Schools should track the status of their claim by accessing the mandated services online system available through the SED Business Portal. User IDs and passwords can be obtained from the SED Delegated Account System at 518-473-8832.
As explained in the Department’s September 2015 Announcement of Aid Application, if based on the submissions received by Noon on January 15, 2016, funding is not sufficient to pay all claims, payments will be pro-rated based on available funding. The unpaid balance will be paid when additional funds become available for that purpose.